Date: December 2, 2004

Time: 6:30pm-9:15pm

Location: Radyne

Attendees Absent Guests

Ben Clement Scott Meyers Brad Owen

Bev Sattler Mark Shaw Clint Child

Brian Peters Glenda Meyers Richard Rippy

Brian Weikert Jodi Warren Geren Smith

Dave McCombs Brandon Smith

Dawn Maxwell

Don Sattler

Jessica Jackson

Jim Rohn

Kevin Gleaton

Kevin Venisnik

Mark Johnson

Mike Driscoll

Steve Eymann

Ted Lewis

Tage Evanson

We are healthy overall but will need to adjust rates if site costs go up significantly

Brian discussed the options and advantages of buying a trailer especially with the ongoing issue of increased setup and teardown times
Brian has 100 cones in his garage, he's going to get them to PIR this weekend
Radios, not all critical positions have the ability to have a radio (all worker positions, grid, waiver, starter, timing, observer, chairman, tech, registration, SSS). All in attendance agreed that 3 additional radios would be purchased. Additionally Brian will purchase a battery replacement for one
PA system looks like crap and equipment guys feels it’s going downhill. Will propose possible upgrade/replacement once there is additional storage capacity
Scoreboard, holding off until we see what the equipment logistics turn out to be trailer vs truck
Awnings, we have plenty and are holding off pending trailer
Concern is that we only have one JA Circuits timing box / Jim Rohn has been in contact with the Corvette Club to purchase their used JA Circuits timing equipment which is an identical setup to ours. Approval to purchase if price is reasonable.
Need a new line chaulker, Brian will research into this and get back to us on options and prices. FYI – PIR will only allow chaulk at this time. This weekend we will not chaulk the course

A concern was brought up that the club is not doing a sufficient job tech’ing cars
The issue was identified as not having enough man power
At nearly 200 cars and only 3-4 tech inspectors it only allows about 1 minute each
Ted and his assistants will present ideas/solutions to address this
Some ideas were annual tech, only tech’ing groups A-C and then roaming tech for groups D-H
More details coming…

I received an email from Jodi with the following update: “Banquet is all set for Jan 29, 05. Time 6pm-12pm.$20.00 inclusive per person. I will post on website soon. Trophies for this series we are working on also.”

No proposed changes
Comment was brought up to ensure that use of real names was included which was verified it is

Tage/I feel very strongly that we owe it to ourselves and our club members to document all club policies and make them public
Tage will dig up what he can and draft them up for a S/C vote (target to have them completed is Jan 2005)
Examples of policies needed or already in place are: No work policy, S/C office term policy, safe vehicle policy, Budget Policy, use of real names policy

The chairman concept will continue for 2005 and we would like to get more dedicated and motivated members to volunteer for this critical position and just have it be 100% S/C members. Tage will make a public post on the details and benefits of being an event chairman
Mark Johnson will volunteer for the 1^st event of 2005 to get things started

Pending no major site cost differences the preregistration costs will remain the same (this could change pending PIR costs though)
All S/C members agreed to increase onsite registration costs to encourange preregistration
The new cost will be $30 for onsite registration regardless of SCCA membership or not

2005 Steering Committee member ballots were distributed and collected
S/C also voted on purchase of an equipment trailer to address equipment storage concerns
S/C members not in attendance were emailed the ballot
2005 S/C member changes will be announced 12/05/04